If you wish to speak at the
City Area Committee (or any
other meeting of Salisbury District
Council), then please read the
details below of the
procedure.
Public Question
Time
At the beginning of the
meeting, 15 minutes have been set aside
to allow questions or statements from
members of the public. These
questions/statements should not be
about a particular item on the agenda
(your chance to speak about that issue
will come later).
Under new
procedures brought in recently, ALL
public questions must now be notified
to the Democratic Services Unit of the
Council by noon on the working day
before the meeting is due to take
place. A form is available to use which
can be obtained from the Democratic
Services Unit or via
e-mail to the City Area
Coordinator.
It would be useful if
this form could be completed
and returned within good time, however,
if you are unable to post, e-mail or
fax the form back to the unit, please
contact the Area Coordinator on 01722
434408 who will take the details over
the phone.
Please note that if prior
notification of a public question is
not given, then it is at the discretion
of the Committee Chairman as to whether
the question/statement may be
made.
Obviously the more notice that
is given, the greater is our ability to
give an answer or response at the
meeting, otherwise, a written reply
will be made within 10 working days of
the meeting.
When making your
question/statement, please remember the
following:
- Speakers are
restricted to 3 minutes
- All
questions/statements should be
addressed to the Committee
Chairman
- Your question/statement may
relate to any subject within the remit
of the City Area Committee (or the
particular body/committee you are
addressing)
- No discussion may take
place on the answer given by the
Chairman
- Please
remember that the law of
defamation applies to any statement
made in public, so it is important that
speakers do not make personal comments
about an individual.
Click here for a Pro Forma
Question Form
You will
need Acrobat
Reader
Planning
Applications
If you wish to
speak either in favour of, or in
objection to, a particular planning
application then please read below.
Whilst it would be helpful if you
could advise the Area Coordinator
(either by telephone,
e-mail or fax) that you wish to
speak, it is not mandatory.
When the
particular application you are
interested in is reached, the procedure
is as follows:
- The planning
officer will make a short presentation
to the Committee.
- The Chairman will
ask if any member of the public wishes
to speak against the
application - if you do please make
yourself known to the Chairman. You
will be asked to state your name for
the record and then you have up to 3
minutes to make your statement.
- The
Chairman will ask if any member of the
public wishes to speak in
favour of the application -
same rules apply as for those speaking
against.
- A representative (if
present) of the appropriate Parish
Council will be allowed to put forward
the view of that Parish Council.
- The
respective County Councillor (if
present) will be asked for their
view.
- The District Councillor(s) of
the respective ward will be asked to
state their view.
- A motion will be
put forward (and seconded unless
proposed by the chairman).
- A debate
amongst the District Councillors will
take place.
- A vote will be taken,
with the result being decided by a
simple majority with the Chairman
having a casting vote in the event of a
tie.
No further comment is
allowed from any member of the public
or Parish Council after their
opportunity to speak has ended.
A
booklet explaining all of the above in
more detail is available from the Area
Coordinator. If you wish to receive a
copy please contact The Democratic
Service Unit:
Tel -
(01722) 434428
Fax -
(01722) 434478
E-Mail -
cityarea@salisbury.gov.uk